Wedding Cake Terms & Conditions

Wedding cake terms & conditions

Please find below our terms and conditions, which form the basis of the contract between our customer and Kelly Lou Cakes. It is the customer’s responsibility to check all details are complete and accurate prior to payment of booking fee.

Please note that our commitment to customer satisfaction and our reputation is of utmost importance to us and we will always endeavour to help.

Payments made to Kelly Lou Cakes are deemed by Kelly Lou Cakes as acceptance of these terms.

Our Cakes

Our cakes are freshly baked to order and hand-made.

As general guidance, cupcakes should be eaten as soon as you can, preferably within 2 days. They should be eaten at room temperature and should be stored in a covered box in a cool room away from direct sunlight.

Sponge cakes should be eaten within 4 days for maximum freshness.  Cakes should be stored in a covered box in a cool room away from direct sunlight. Cut pieces of cake should be covered in clingfilm and placed back into said box.

Chocolate biscuit cake can be stored in a covered container in a refrigerator for up to 3 weeks.

Some of our cakes may have non-edible items or toppers on them and we advise removing these before serving the cake.


Unless otherwise specified all Kelly Lou cakes contain dairy, gluten (wheat) and eggs and are made in an environment that handles nuts, soya and alcohol.

Our kitchen is not an allergy-free kitchen, and so we cannot guarantee that allergy-friendly cakes will not contain trace amounts of these ingredients due to the nature of production.

If a severe allergy is known it is the customer’s responsibility to inform that guest not to eat the cake due to the possibility of trace allergens.

Kelly Lou Cakes accepts no liability for customers suffering allergic reactions from eating our cakes.

It is the customer’s responsibility to make Kelly Lou Cakes aware of any special dietary requirements that may need to be accommodated in the making of their cake.

Ordering and payment

Booking enquiries can only be made via our wedding enquiry form. Please include wedding date, venue and a rough estimate of guest numbers in the email.

A €100 non-refundable booking fee is required to confirm your order and save your date.

We accept payment by bank transfer or credit card, details of which will be provided upon booking.

There will be a design consultation, by phone or in person, no less than 3 months before your wedding, after which you will receive a full proposal detailing your design, flavours, the number of guests, delivery details and the price.

We offer a taster box to help you decide what flavours you would like for each tier of your wedding cake.  Couple who have booked their cake can avail of a 6 flavour taster box. Taster boxes are posted every 2 months.

The outstanding balance is due no later than 10 days before delivery.

Payment of your booking fee should be made within two weeks of receiving your quotation.

Your date will only be held once your booking fee is received.


All cake designs are the result of the information given to Kelly Lou Cakes by the customer. The interpretation of customers’ bespoke requirements and amendments to the design are approved by the customer during the order process; written/verbal descriptions and a diagram may be used to explain what the customer will receive. Kelly Lou Cakes reserves the right to make minor changes to best suit a design if they feel it necessary, and these changes may not always be communicated to the customer.

Kelly Lou Cakes will do its best to match any colour requests for icing but we cannot guarantee an exact Pantone match as colours present differently in different materials. We aim for a close-to-perfect match but this is not always possible.

Please check your order thoroughly before payment. For bespoke cakes we can only create the finished article from what we interpret from the wording of your order.

Fresh Flowers

If you wish your wedding cake to be decorated with fresh flowers, it is recommended that your florist supply these, as this allows for continuity. However, we can work with our own florists if you prefer.

We can liaise directly with your florist regarding the floral decorations required for your cake during the weeks before your wedding, so please do ensure you have ordered these beforehand. We can meet your florist at your venue or these can be placed ready on the cake table. Please note we cannot accept responsibility for flowers left in this way.

NB:  Please note that some flowers are not suitable for use as a cake decoration.  Ask your florist for details and advice on the toxicity as we cannot be liable for any contamination to your wedding cakes that may arise from their use/misuse.

Deliver & Setup

Due to the delicate nature of our cakes, we like to personally deliver and set up your cake at your venue. We will liaise directly with your wedding coordinator at your venue to arrange this so it’s one less thing for you to think about! The cost of delivery and set up will be included in your cake quote.

Some cakes may be suitable for collection which can be discussed at the point of ordering. If the cake is collected, the full responsibility for the safety of the cake is with the client and Kelly Lou Cakes will not be responsible for any damage to the cake after it’s been collected. Upon collection, cakes should be transported on a flat surface (preferably in an empty boot or passenger footwell – dependant on size of cake/car!). It is not recommended that cakes are put on a seat or a passenger knee as the angle can cause damage to cake.

Responsibility for your cake passes to you once it has been collected from our premises or delivery and set up has been completed. Kelly Lou Cakes accepts no liability for cakes that are damaged after they have been delivered to the agreed location.

If we are to set up the cake for you we will aim to do this as close to the event start time as possible. Care will be taken to put cakes in marquees as close to guest arrival time as possible as marquees become very warm on sunny days.

Cake Storage

After delivery or collection, please ensure that your cake is kept out of sunlight and at room temperature. Cakes with sugarpaste or sugar flowers/models should not be put in a refrigerator. Care should be taken to put cakes in marquees as close to guest arrival time as possible as marquees become very warm on sunny days.

Stacked cakes will be supported by dowels, which should be removed prior to serving.

Decoration such as sugar flowers and models/figurines are made with edible ingredients, however they may contain wires or other supports which are inedible. Kelly Lou Cakes advises against these items being consumed. We ask you to take responsibility for ensuring these are removed prior to serving, as we cannot take any responsibility for the non-edible items once the order has been accepted and deposit paid.

Copyright & Data Proection

Copyright and ownership of all cake designs by Kelly Lou Cakes remains with “Kelly Lou Cakes” and we reserve the right to use photos of our cakes for advertising purposes including but not limited to, on our website, Facebook page, social media and in other advertising materials.

We do not pass on your personal details to 3rd parties. We will keep your details on file until you have paid us in full and any hired items are returned. Once your order has been collected/delivered, any credit/debit card details are destroyed.

Cancellation/Amendments/Postponements Policy

All booking fees are non-refundable and non-transferrable except in exceptional circumstances, for example, if we are unable to fulfil your order as agreed.

Any amendments need to be made 4 weeks before the wedding date to allow for changes to our schedule, and cannot be guaranteed. Significant amendments may incur an additional cost, and the balance will be adjusted accordingly.

In the event of a cancellation by yourselves, charges are as follows;

  • More than 6 months prior to the date = booking fee only.
  • 3-6 months prior to the date = booking fee plus half the remaining cost.
  • Less than 3 months prior to the date = full amount
  • Any booking fees previously paid are non-refundable.

Any work already undertaken towards your order, including ordering in supplies specifically to meet your order will incur further charges.

In the event of a wedding postponement, the payment due remains the same as a cancellation. If you postpone within 90 days of the wedding half the remaining cost will be due on the original payment date. If you postpone less than one month prior to the wedding, the outstanding balance remains payable on the original due date. Subject to availability we will carry any monies paid forward to the new wedding date. Please be aware that we will only do this on one occasion. Any further postponements will be classed as a cancellation. Postponements may also be subject to an increase in costs, in line with the annual cost of inflation, dependant on the duration of the postponement.

Kelly Lou Cakes has the right to refund in whichever way they deem suitable, including vouchers and aims to refund within a month of cancellation.

Kelly Lou Cakes has the right to not refund at all dependent on circumstances. All refunds will be carefully considered by Kelly Lou Cakes


Complaints are very rare, however, Kelly Lou Cakes takes them very seriously. Our great reputation is built upon the word of mouth of our customers!

Corrections and repairs to cakes including inscription mistakes, can be corrected on the same day in most cases.

You are required to give us the opportunity and must let us know of the problem on the day of delivery. Please notify us in writing/by email, along with relevant photos.

Some complaints may require further investigation and an immediate refund may not always be possible.

At least 75% of the cake must be returned within 2 days to ensure we are able to fairly assess the nature of the complaint and determine what course of action we will take. No refund will be given if the cake is not returned or has been eaten.

The maximum refund we offer is the value of the cake. Further compensation is not available. All deposits are non-refundable.

Our liability

Our liability to you is limited to the price of the cake and we cannot be held responsible for any indirect losses which may happen as a consequence of any breach by us of these terms however arising. However, this does not include or limit in any way our liability for any matter for which it would be illegal for us to exclude, or attempt to exclude, our liability.

Events outside our control

We cannot be liable or responsible for any failure to perform, or delay in performance of, any of our obligations under these terms that is caused by any act, event, non-happening, omission or accident beyond our reasonable control.


We have the right to revise and amend these terms and conditions. However, you will be subject to the terms and conditions in force at the time that you place your order with us.